Protecting Your Association's Records
Sound Familiar?
Every HOA faces the same challenge when volunteers rotate off the board
Documents on Personal Devices
Bylaws on someone's laptop. Budgets in email. Contracts in the garage. When they move or rotate off, everything goes with them.
Management Company Changes
Switching management companies means hunting down historical records scattered across different systems—if they still exist at all.
No Central System
Google Drive, Dropbox, email attachments, filing cabinets. Everyone has a piece, but no one has the complete picture.
The Real Cost: Lost Documents = Lost Time, Money, and Peace of Mind
Audits delayed. Legal questions unanswered. New boards starting from scratch.
One System. All Your Records. Forever.
A permanent home for your HOA documents—accessible to current boards, protected for future ones
Public HOA Website
Homeowners access approved documents like bylaws, budgets, and meeting minutes. No login required.
Secure Board Portal
Board members upload documents, manage records, and control what's public vs. board-only.
Seamless Transitions
New board members get instant access. Documents stay organized even when people change.
What Makes AssocRecords Different
Everything You Need, Nothing You Don't
Simple, powerful features designed specifically for HOA document management
Pre-Organized Categories
Governing documents, financial reports, meeting minutes, vendor contracts—all organized by year and category automatically.
Access Control
Choose what's public, owner-visible, or board-only. Add or remove members as your board changes.
Instant Search
Find any document in seconds with powerful search and filtering. No more digging through email attachments.
Historical Archive
Documents organized by year for easy access to past budgets, minutes, and decisions. Perfect for audits.
Always Available
Cloud-based storage means 24/7 access from any device. No physical filing cabinets required.
Secure & Backed Up
Encrypted cloud storage, automatic daily backups, and reliable cloud infrastructure. Your documents are safe.
Simple, Transparent Pricing
Choose your storage size. Cancel anytime. Save 20% with annual billing.
Starter
Perfect for core documents and essential association records.
All Plans Include
Trusted by HOA Boards Nationwide
See how communities like yours solved their document management challenges
"When our treasurer moved out of state, we couldn't find the past three years of financial records. AssocRecords saved us during our audit. Everything is now in one place."
"As a self-managed HOA with all volunteers, we needed something simple. AssocRecords is so easy even our least tech-savvy board members can upload and find documents."
"We switched management companies and couldn't get our old records back. Now we use AssocRecords as our permanent system—no more worrying about transitions."
Frequently Asked Questions
Everything you need to know about AssocRecords
Still have questions?
We're here to help. Reach out and we'll get back to you within 24 hours.
support@assocrecords.com